New Research Coordinator Vacancy – Join our team!

New Research Coordinator Vacancy – Join our team!

Working closely with the Research Assistant you will coordinate the evaluation of our MBCT courses on a global scale and contribute new scientific understanding to the field.

The Oxford Mindfulness Foundation

The Oxford Mindfulness Foundation is a registered charity trading as The Oxford Mindfulness Centre (OMC) which is world renowned as an international centre of excellence.  Closely affiliated with the University of Oxford we operate within the structures of the Charities Commission, supporting and housed within Oxford University’s Department of Psychiatry.

We are committed to working collaboratively with colleagues in the mindfulness field to research and introduce mindfulness to all areas of society, with a view to helping people navigate difficult times and live fuller lives. We are committed to continuing to research, innovate, teach and train to improve lives through mindfulness.

We are proud to be part of a university leading the way in finding treatments and vaccines for a range of health, social and psychological challenges including COVID-19.

For more information please visit

Overview of the role

This Research Coordinator post is funded by the University of Oxford Mindfulness Foundation to supports its research vision to improve lives through mindfulness throughout the population and across the lifespan. It provides an opportunity for a skilled administrator or early career researcher to develop their career as part of a vibrant team. Mindfulness research is coming of age in terms of addressing important questions and using robust methods and the University Oxford Mindfulness Centre has been at the forefront of this work. It has a portfolio of research projects and the post holder would have a key role in their delivery, specifically in relation to the scheduling of research courses and handling participant queries. This post in an opportunity to continue its important work, developing the evidence base as well as providing access to mindfulness courses on a global level.

The post holder will lead the scheduling, promotion, organisation and recruitment of MBCT courses for research. Working closely with the Research Assistant and the existing operations team, they will need to show judgment working independently, whilst also working collaboratively, be able to manage parallel demands, queries from both staff and stakeholders and liaise with participants, research and administrative staff.

Ideally the post holder would be a psychology or business graduate (or related degree), with knowledge and experience of working in an administrative capacity with excellent record keeping, customer service and scheduling skills. This post might suit an experienced administrator who is interested in research or an early researcher who wants to work in a research environment. The part time nature supports applications from those with caring responsibilities, or those who wish to increase their experience whilst pursuing further study.

This is a home-based post with possible travel to the OMC offices in Oxford – not essential.

Main Responsibilities

  • Take the lead on scheduling courses, recruiting and liaising with participants to ensure the effective running of OMC research projects,from inception through to dissemination.
  • Take the lead on managing participant bookings, obtaining research consent and related financial administration
  • Communicating the research projects to participants and answering research queries as they arise
  • Liaise with the teaching teams, booking teachers, scheduling meetings, training as appropriate
  • Lead on material dissemination to all course participants, ensuring all participants (whether engaging in the research or not) are provided with course materials and support as required for their course attendance
  • Participate and contribute to the OMC’s research culture; where appropriate attend operational and research group meetings.
  • Identify and resolve issues that affect achievement of research objectives and deadlines, using initiative and creativity as appropriate.
  • Act as the main contact person for participant sign up, queries, feedback and certification issues for all courses related to research
  • Lead on communications and marketing plans, working with established groups and operations team members to promote courses for research
  • Support the Research Assistant with funding applications, ethics applications and other administrative elements of the research projects
  • Work collaboratively with colleagues as appropriate, including contributing to collaborative decision-making within the operations group
  • Participate in the wider life of the OMC, as appropriate and agreed with the CEO. This may include attendance at research seminars, summer schools etc and meetings as agreed
  • Comply with relevant safeguarding, data protection, research governance and ethical requirements
  • Conduct any other duties commensurate with the grade and level of responsibility of this post for which the postholder has the necessary experience and/or training

Selection criteria



  • Good (at least 2:1) honours degree in business or psychology or related discipline (social sciences, health sciences, administration (or equivalent)

Knowledge, competencies and experience

  • Experience of a research environment, working within teams to deliver research projects effectively from inception to completion, including handling participant data
  • Evidence of excellent administrative and organisational skills; familiarity with common software including Word, Excel, Powerpoint & Outlook and a willingness to learn to use software for website maintenance
  • Experience of translating complex data into formats suitable for a range of different audiences to ensure findings are disseminated widely
  • Evidence of effective communication of research, including writing up and sharing key findings of peer-reviewed publications

Personal/professional qualities

  • Communicating with clarity and confidence (oral, written, digital) with people from a range of backgrounds, e.g. teachers, trustees, stakeholders, including the ability to communicate information of a specialist or highly technical nature effectively
  • Resourceful and resilient in working with challenges, finding solutions and identifying resources to solve problems, as appropriate; doing so as part of a team and independently
  • Punctual and reliable, with an organised but flexible approach to work, including the ability to manage research and administrative activities and to balance the competing pressures of research and administrative demands and deadlines and remain effective and positive under pressure
  • Excellent collaboration (within the team, participants and with external teachers), excellent interpersonal skills and an ability to recognise and work with own and others’ strengths
  • Awareness of Data Protection, ethical requirements and including conducting risk assessments and understanding of health and safety legislation


  • 1st Class degree in business or psychology or related discipline (social sciences, health sciences (or equivalent) and/or accompanied by Distinction class in postgraduate study (e.g., MSc)
  • Research experience and trial coordination
  • Data analysis skills

The deadline to apply for this position has now passed – thank you for your interest


Deadline for applications:   Sunday 4th April 2021 – 17:00

Interview date: Week commencing 5th April – TBC

Title:  Research Coordinator

Location:  Homebased / Oxford

Salary:  OMC Grade 5 – £25,914 pro rata, per annum

Hours: Part time – 20 hours per week – 4 hours per day, 5 days per week

Commencement:  ASAP

Contract type:   Fixed term – 12 months in the first instance

Reporting to:   Operations Manager